Videoconferencing room systems (such as Cisco or Tandberg) are unable to initiate local recordings. However, the host can allow specific users to record the meeting through the Manage Participants panel.
Who can record meetingsīy default, only the meeting host can record a Zoom meeting. If you are not sure, ask your department or school IT Pro for help.įor guidance on division of responsibility when using a UITS system approved for PHI, see Shared responsibility model for securing PHI on UITS systems. Because PHI must remain encrypted at rest, make sure you are using full-disk encryption on any device that has research data containing PHI on it. Physical, and technical safeguards that complement those UITS already has in place.Īt Indiana University, never store files containing sensitive institutional data, especially protected health information ( PHI) regulated by the Health Insurance Portability and Accountability Act of 1996 ( HIPAA), on your desktop workstation, laptop, USB flash drive, tablet, smartphone, or other mobile device unless the files are properly encrypted on the device, and your senior executive officer or the IU Institutional Review Board (IRB) has given prior written approval. You may use this system or service for work involving data that contain PHI only if you institute additional administrative, However, using this system or service does not fulfill your legal responsibilities for protecting the privacy and security of data that contain PHI. This UITS system or service meets certain requirements established in the HIPAA Security Rule thereby enabling its use for work involving data that contain protected health information ( PHI). Alerts and reminders will not be sent to users.To request a new institutional storage account, fill out the Institutional storage request form. At that time, your recorded file will be automatically deleted. How to Manually Upload to Lecture Capture.ĭue to space limitations, Gillings Cloud Recorded files are stored on a short-term basis and can be accessed for up to only 30 days.
Retrieve your downloaded recording and manually move it to your desired folder or storage. The following will download to your computer’s Download folder:Ĥ. Download your recording by clicking the “Download (3 files)” button. Select the meeting in the “Topic” column to identify the recording you’d like to download by clicking the meeting link.ģ. Access your recorded meeting by logging into your Zoom account and navigating to My Recordings.Ģ. We encourage users to download any material before that date as soon as possible.ġ. All videos recorded AFTER October 15, 2020, will automatically be saved in the campus lecture capture video management platform.
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